PACIFICA UNITED SOCCER CLUB
Pacifica, CaliforniaCONSTITUTION/BY-LAWS
PACIFICA UNITED SOCCER CLUB
CONSTITUTIONARTICLE 1 – NAME
The name of this Club shall be Pacifica United Soccer Club, herein referred to as PUSC.
ARTICLE 2 – BOUNDARIES AND TERRITORIES
The territory of PUSC shall be within the city limits of Pacifica and nearby cities approved by District 1.
ARTICLE 3 – PURPOSE
The Purpose and objectives of PUSC shall be to develop, promote and administer the game of soccer among youth (boys and girls under nineteen 19 years of age), regardless of race, creed, and/or ability within the territory of PUSC. To reach these objectives, teams must practice on a consistent basis, and must participate in tournaments.
ARTICLE 4 – COLORS
** Colors will be a combination of Royal Blue, Red, Black and White. (Uniform)
** Color for New Warm Ups will be Black and White.ARTICLE 5 – AFFILIATION
PUSC shall be an affiliated branch of the Redwood Junior Soccer League and Abronzino and comply with the authority of the California Youth Soccer Association (CYSA), the United States Youth Soccer Association (USYSA), and the United States Federation (USSF).
ARTICLE 6 – AUTHORITIES
1. PUSC shall be governed by its Constitution, By-Laws, General Procedures Except when these are superseded by CYSA,USYSA, and/or USSF.
2. The governing authority of PUSC, whose powers shall be designated in the By-Laws, shall be vested with the Board of Directors of PUSC.
3. The Executive Committee shall be composed of the President, Vice President, and Treasurer. The Executive Committee of the Board of Directors of PUSC consists of elected members serving 4-year terms. If at the end of a 4-year term, there is no replacement for the current position, the existing member may elect to remain in the position. The election of officers is held prior to the AGM, with the Board of Directors submitting a nomination for each position. Additional nominations are solicited from the general membership of PUSC, and must be submitted in writing, with written acknowledgment of the nominee 15 days prior to the PUSC Annual General Meeting. The election is then held at the PUSC Annual General Meeting, with each registered team having (1) vote.
4. No person may apply for a board position while serving on a board of any other soccer organization.
ARTICLE 7 – MEMBERSHIP
1. Membership in PUSC shall be registered team.
2. All member teams, their players, coaches, parents, referees shall abide by the Constitution, By-Laws, General Procedures and PUSC as set forth by the Board of Directors, and all applicable rules and regulations of the associations with which PUSC is affiliated.
ARTICLE 8 – ANNUAL MEETING
1. Toward the end of each playing season, the President of PUSC, with the concurrence of the Board of Directors, shall call a general meeting of the membership, to be held at least 30 days prior to the Annual General Meeting of CYSA. Written notification to all registered teams shall be sent at 30 days prior to said PUSC Annual General Meeting.
2. The order of business at the general meeting shall be as follows:
A. Call to Order
B. Roll Call
C. Credentials Report
D. Introduction of Guests
E. Acceptance of Minutes of the previous PUSC Annual General Meeting
F. Unfinished Business
G. Reports:
1. President
2. Treasurer
3. Secretary
4. Committee Reports
H. Proposals for Change of Constitution
I. New Business
J. Election of Board of Directors
K. Good of the Game
L. Adjournment\
3. Each registered team coach or his/her designated in writing and each voting member of the Board of Directors shall be entitled to one (1) vote. Voting shall be restricted to those teams, which have been registered during the current season. Only those members of record in good standing shall be entitled to voting privileges. The President of PUSC shall cast a vote only in the situation of a tie.
ARTICLE 9 – CHANGES
1. Amendments to the Constitution of PUSC shall be made at the PUSC Annual General Meeting of the membership, except in such cases as specified in the By-Laws of PUSC.
2. An amendment to the Constitution shall be deemed adopted by an affirmative vote of two-thirds (2/3) of the voting members present at the PUSC Annual General Meeting.
3. Changes in the By-Laws, General Procedures and Policy interpretation Manual (PIM) shall be adopted as needed by a two-thirds (2/3) vote of the Board of Directors.
GENERAL PROCEDURES
Section 1 – AUTHORITIES AND RESPONSIBILITIES
1.1 The rules contained herein shall govern Members of PUSC in all cases to which they are not inconsistent with the Constitution and By-Laws of PUSC, CYSA, the USYSA, and the USSF. All competition shall be governed by the rules stated herein unless the rules of a specific competition determine otherwise.
1.2 Each coach of record shall be responsible for the conduct of the Players, Assistant Coaches, Managers, Team Assistant and Parents. It is the responsibility of each coach to insure that his/her actions, on or off the field, do not bring disrespect upon PUSC. Each coach is responsible for the conduct of those persons associated with the team’s operations, and it is the responsibility of each coach to insure that their actions do not bring disrespect upon PUSC. Coaches should be guided by the PUSC Coaches Manual.
Section 2 – INSURANCE
2.1 Insurance coverage will be in effect as of the date of registration for the current season.
2.2 All injuries, to be claimed against the Medical Insurance Program, shall be completely reported on the proper Insurance Claim Form. This form shall be obtainable through CYSA Coach’s Kit or the Player Commissioner.
2.3 All completed reports on injuries shall be submitted to the designated PUSC Board Member Insurance Coordinator within ten (10) days after the return of insurance forms from CYSA.
Section 3 – REGISTRATION PROCEDURES
3.1 All teams are required to submit a CYSA Team Registration Form. The submittal of the Team Registration Form, with proper approvals, binds the player to that team for the seasonal year unless a player is granted a transfer.
A. Maximum roster - no team shall be allowed more than eighteen (18) registered players with CYSA at any given time.
B. Minimum roster – no team shall be allowed to have less than seven (7) registered players with CYSA at any given time.
3.2 Any team soliciting a player from another PUSC team, without the approval of the current coach, will be terminated from the PUSC.
3.3 Any teams, which have the same club name (e.g. PUSC), must be identified by a numerical prefix or a different name. The same team name shall not be used for more than on team in the same age division.
3.4 Each Team Official (e.g., Coach, Assistant Coach/Manager) shall be registered with PUSC/CYSA.
Section 4 – LIMIT DEFINITION
4.1 The term “youth” as applied to the Constitution, By-Laws, General Procedures of PUSC, the UYSYSA and the USSF shall mean an amateur player who has not attained his nineteenth (19th) birthday, before the first (1st) day of August of the seasonal year in which he applies for registration or as determined by CYSA.
4.2 All age groups will adhere to CYSA age group guidelines.
4.3 Players for class 1, 3 and 4 teams will be selected by a tryout process. Each team will conduct separate tryouts.
Section 5 – PROOF OF AGE
5.1 Proof of age shall consist of a Birth Certificate, Birth Registration issued by an appropriate Government Agency, Board of Health Records, Passport, Alien Registration Card issued by the United States Government, a Certificate issued by the Immigration and Naturalization Service attesting to age, or a Certification of an American Citizen born abroad issued by the appropriate Government Agency. Hospital, Baptism, or Religious Certificates will not be accepted
Section 6 – RULES OF PLAY
6.1 Except as provided by USYSA and its affiliates, the FIFA “Laws of the Game” shall apply to any and all competition sponsored by PUSC. Player’s under the age of 10 will be accepted, but must play non-competitive. Non-competitive teams will have to play in South San Francisco League.
Section 7 – ALCOHOLIC BEVERAGE PROHIBITION
7.1 The use and/or consumption of any alcoholic beverages or controlled substances, immediately before, during or immediately after the playing of any youth soccer game or practice session is expressly prohibited. The prohibition extends to any parking area adjacent to the playing fields.
7.2 Any Player, Team Official, League Official or any other member of PUSC who violated this prohibition, shall be subject to disciplinary action and/or suspension by the Board of Directors of PUSC.
Section 8 – PLAYER REGISTRATION, DROPS AND TRANSFERS
8.1 Players must register on teams within their local jurisdiction. Under no circumstances may a player play on a team from a different League jurisdiction unless approval is secured from the Board of Directors of PUSC. Once a player is bound to that team for the entire seasonal year, except as modified by the following subparagraphs.
A. No more than three (3) players transfers are permitted for any team during the season as stated by the standing rules.
B. A coach shall be permitted to release a player from his/her own team roster only under special circumstances, as described in 8.2 below.
8.2 Player Drops: Deletion of player from a roster as registered with CYSA requires a written statement of intent and cause from the coach and a letter of approval from the player and parent if the player is not of legal age. CYSA Player Drop forms may be used as a substitute for the above written statements. All player drops must have the approval of the PUSC Executive Committee and are subject to review by the District Registrar. Guidelines for releasing a player from a team are as follows:
A. Guidelines shall meet USSAF, CYSA, and District criteria as outlined in the By-Laws.
B. A player may only be released for the following reasons:
1. Repeated ungentlemanly conduct toward a coach, players, referees, opponents, or parents.
2. Repeated unexcused absences from practice sessions and/or games. Unexcused absences are any absences other than illness, suspension, or injury. All other absences should be communicated to the coach before they occur.
3. Violations of Constitution, By-Laws or General Procedures.
4. Moving from the area.
5. Dissolution of teams. A dissolved team can be defined as a team which has been registered and has been playing but ceases to exist before on-half (1/2) of their league season has been played.
6. At the player’s (or parent’s) request. Has to be approved by the Board of Directors.
C. Before initiating a release form, a coach must do the following:
1. Verbally inform player he is being considered for release.
2. Notify parents by verbal communication, with follow-up letter to parents stating intent of coach, with a copy to the Executive Committee.
3. Notify Executive Committee by submitting Player Drop Form along with a report of the events leading up to release request.
4. If need be, a Board meeting shall be called to discuss the problem.
D. After all the above has been adhered to, PUSC will support the coach’s right to follow through with the release requested.
8.3 A player must have been registered with PUSC by December 1 of the current seasonal year in order to be eligible for transfers.
8.4 A transferred player shall serve a seven (7) day waiting period before being eligible for play; the player becomes eligible on the eight (8th) day from the date of approval of the transfer by the Executive Committee. This applies to CYSA sanctioned competitions only.
8.5 All request for transfer shall be submitted to the Executive Committee, in writing, on the proper forms, stating the reason for the request and subject to the following conditions:
A. Signature of the player and parent or guardian.
B. Signature of both coaches of the involved teams.
C. Final approval and the effective date of the transfer or release will be attested to by the Executive Committee and District Registrar.
8.6 Any team which, through its responsible officials, officers or representatives, attempts to induce a registered player of any team under the jurisdiction of PUSC to leave his team before the end of the current seasonal year shall be deemed to have committed an offense for poaching and shall be dealt with by the Board of Directors of PUSC.
Section 9 – DISCIPLINARY RULING AND SUGGESSTED PENALTIES
PUSC will comply with all CYSA disciplinary rulings and suggested penalties.Section 10 – CLUB MEMBERSHIP
PUSC is open to any teams meeting the following requirements:
10.1 Must have Board Approval
10.2 Have to play in the Redwood League or Abronzino League in the fall
10.3 Required to practice during league play as a CYSA team
10.4 Required playing in tournaments
10.5 To adhere to the Constitution/By-Laws of PUSC
10.6 Must have one representative on the board
10.7 A club fee
10.8 Except under special circumstances* team membership must consist of the following percentages of players from Pacifica:
75% for Class 3 (Under 14 and below)
50% for Class 3 (Under 15 and above)
50% for Class 1 (All divisions)*Coach may petition for exception with sanctioned-approved tryouts.
10.9 Every team is required to participate in all club fundraisers.
BY-LAWS
ARTICLE 1 – EXECUTIVE COMMITTEE & BOARD OF DIRECTORS
1. The Executive Committee of the Board of Directors shall be elected at the PUSC Annual General Meeting. The term of office shall be as determined by the PUSC Constitution.
2. The officers of the Board of Directors shall be the President, Vice President, and Treasurer.
2.1 The elected officers shall constitute the Executive Committee of PUSC. The Executive Committee, under the direction of the President, shall set forth PUSC policy and implement the policy in the best interest of PUSC. The President shall be the Chief Operating Officer and Chief Executive Officer of PUSC. The President shall report to the Board of Directors at regular monthly meetings.
2.2 The Executive Committee will produce the yearly budget and present the budget to the voting members of the Board of Directors for approval. Approval of the voting members of the Board of Directors is necessary. If the budget is not acceptable to the voting members of the Board of Directors, the budget shall be returned to the Executive Committee with Board of Directors’ recommendations for adjustments. The adjusted budget shall again be presented to the voting members of the Board of Directors for approval.
2.3 In the event that a Board Member becomes unable to service, a new Member shall be appointed by a majority vote of the Board of Directors. If an Executive Committee member violates the Constitution of PUSC, CYSA, or other governing bodies, the remainder of the Executive Committee shall be empowered to remove said Executive Committee member by ballot vote after a proper hearing. A new member will be nominated and elected to office within 45 days of the vacancy. Any remaining members of the elected officials will call for the election. Board of Director approval is necessary. A member of the Executive Committee or appointed Board of Directors may be removed by two-thirds (2/3) vote of the Board of Directors.
2.4 When an Executive Committee member’s term is completed, the Board of Directors shall determine if the Executive Committee member is to be given a vote of confidence and re-nominated for a new term. A vote of confidence by the Board of Directors shall be done without the person to be nominated or re-nominated present. Discussion should be open and frank. When the Board of Directors decides to nominate or re-nominate an Executive Committee member, the members of the Board are encouraged to vote for that candidate during elections at the AGM.
2.5 The Executive Committee shall meet whenever the President deems it necessary or if he is instructed to do so by two (2) or more of the Executive Committee. Minutes of the discussion of this meeting shall be distributed to the Board of Directors.
A. President: The President position can only be held by a Pacifica Team. A Pacifica Team must consist of 75% of their players be residents of Pacifica. The President shall conduct all meetings of the Board of Directors and shall cast a vote only in case of a tie. The President shall execute all documents on behalf of PUSC. The President shall appoint, at the beginning of each season, the standing committees and/or committee chairperson. The President shall also appoint representatives to other functions that affect PUSC. The President will also review all Board of Director job descriptions yearly.
B. Vice President: In the absence of the President, the Vice-President shall preside at meetings of the Board of Directors. Also the Vice President shall chair all special events. The Vice President shall inform the President in writing, of any meeting or event having to do with PUSC.
C. Treasurer: The Treasurer position can only be held by a Pacifica Team. A Pacifica Team must consist of 75% of their players be residents of Pacifica. The Treasurer shall give all receipts for all moneys, which shall be deposited in a recognized bank in the name of PUSC. All accounts shall be paid by check and shall bear any two (2) of the following signatures: Treasurer’s the President’s or Vice President’s. The receipt book and vouchers shall be produced when required by the Board of Directors, properly balanced according to the bankbook or statement, whichever is up to date. The Treasurer shall be responsible for the preparing of any and all papers pursuant to the Article of Incorporation and tax exemption status of PUSC. At no time shall any related parties be the two (2) signatures on a check, regardless of two who the check is payable.
3. The Board of Directors shall manage the operation of PUSC policy. The Board of Directors shall promote and execute all duties necessary for the proper management of PUSC. Each Board of Director member shall have the authority to manage the office assigned. The Board of Director shall appoint two (2) members from each team to its Board as deemed necessary for the management of PUSC. Members shall perform duties in a timely manner and have responsibilities as described in the PUSC Job Description for their position. All Board of Directors and Executive members need to keep the President informed in writing of all actions taken pertaining to PUSC.
A. Secretary: The Secretary shall keep an accurate record of all meetings, handle all correspondence, give notice of meetings and maintain the files of PUSC. The Secretary shall be responsible for the preparation of the annual report.
B. Referee Coordinator: Recruits, educates and assigns referees as required. Attend and reports results of any District Referee Meeting.
C. Coaching Coordinator: Selects, recruits, trains, motivates prospective coaches.
D. Field & Equipment Coordinator: Submit all paper work for fields in January of each year. Fields consist of: School Districts from Elementary and High School, Park, Beach and Recreation. Maintain fields, goals and related equipment.
E. Publicity Coordinator: All correspondence about the PUSC.
F. Safety Coordinator: Maintain First Aide Kits and Ice Packs. Take care of all necessary paper work regarding any injury to a player, coach or referee.
G. Fund Raising Coordinator: Supervises any and all fundraising.
H. Members at Large: Assist any board member requesting assistance.
4. The Board of Directors shall be responsible for the have sole authority for the following:
A. Being familiar with, interpreting, and enforcing the Constitution, By-Laws General Procedures of PUSC and all applicable Rules and Regulations of the Associations with which PUSC is affiliated.
5. The Board of Directors shall have the right and authority to suspend, bar completely or otherwise discipline any team, player, coach, manager, team assistant, Club official or any other person associated with the operation of PUSC.
ARTICLE 2 – STANDING COMMITTEES
The following standing committees and others as needed shall be appointed by the President yearly, if necessary:
1. Rules and Revisions: Shall review any recommended changes to the PUSC Constitution, By-Laws, General Procedures, and Referenced Manuals.
2. Protests, Appeals and Disciplinary actions: Shall be made up of three members of the club.
3. Credentials: Verification of members in good standing.
4. Audit: ??????
5. Recruiting: Shall create/maintain a handbook of information including guidelines and instructions for new coaches &/or parents.
6. The Chairperson of each committee shall prepare a report of the duties, responsibilities, goals and accomplishments at the AGM.
ARTICLE 3 – MEMBERSHIP
Any applicant for membership in PUSC shall submit yearly, with the appropriate fee(s);
1. Properly completed registration form prepared in accordance with the current CYSA registration instructions and procedures.
2. Upon initial registration, proof of place of birth.
ARTICLE 4 – MEETINGS
Regular meetings of the Board of Directors will be held monthly. Minutes shall be kept and distributed. When urgent matters arise which require immediate action, the appropriate Board members shall canvass all Board members by telephone or e-mail. After presentation and discussions of the matter (s), the appropriate Board member shall poll and record each member’s vote. A majority of the Board shall constitute authority for the appropriate Board Member to proceed as directed. Such matters shall be an item of business at the next regularly scheduled board meeting. Anyone wishing to speak before the Board must notify the Board of Director in writing, by the first of the month in which they wish to appear. Request should be sent to the official mailing address of PUSC. The agenda for regular meetings may be as follows:
1. Call to Order
2. Roll Call
3. Acceptance of Minutes
4. Introduction of Guests
5. Unfinished Business
6. New Business
7. Member’s Reports
8. Good of Game
9. Adjournment
ARTICLE 5 – QUORUM
At all meetings of the Board of Directors, fifty percent (50%) of the Board of Director’s membership shall constitute a quorum for the transaction of business. It is strongly recommended that all Board members attend a minimum of nine (9) Board meeting annually or reconsider his/her position on the Board.
ARTICLE 6 – NEWSLETTER
The Club newsletter shall be the official communication vehicle for the membership of PUSC.
ARTICLE 7 – SEASONAL YEAR
Determined by CYSA.
ARTICLE 8 - PROTEST AND APPEALS
1. Only violations of the Constitution, By-Laws, General Procedures or misapplication of the “Laws of the Game” shall be proper subject to be considered for action. Refer to CYSA General Procedures for specific information.
2. Protest or Appeals are to be in writing and delivered to the Chairman of the Protest and Appeals Committee within two (2) calendar days of the action being protested or appealed. The fee of $25.00 or fees as set by CYSA must accompany the Protest or Appeal and will be return if the committee votes to uphold the Protest or Appeal. Any decision rendered by the Committee may be appealed to the full Board of Directors and the, if need be, to the CYSA District 1 Protest and Appeals Committee as per CYSA Constitution, By-Laws, Rules and Regulations.
3. Upon rendering a decision, PUSC shall forward a copy of its evidence, findings and decision to the CYSA District 1 Office for future reference. All pertinent data must be forwarded within fourteen (14) days of PUSC decision.
4. In the matter of Protest and Appeals, no person associated with the operation of PUSC shall invoke the aid of the courts of any state or of the United States without first exhausting all available remedies within the appropriate soccer organization, including a final appeal to the Annual General Meeting of the USYSA.
ARTICLE 9 – FINANCIAL RESPONSIBILITY
PUSC shall not assume, nor be liable for, the debts and/or financial responsibilities, either implied or incurred, of any Player, Coach, Manager, Team Assistant, Club Official or Referee from a Member Team, Club or Organization without prior approval of the PUSC Board of Directors.
The Audit Committee will be appointed during the first regularly scheduled board meeting after the PUSC AGM. This committee is to be comprised of two members from within the ranks of the Board of Directors of PUSC. The Audit Committee is to
Meet no less than four (4) times per year, with one of such meeting being for the express purpose to audit the Annual Financial Report.ARTICLE 10 – LIABILITY PROTECTION
The Executive Committee shall insure all officers of the PUSC Board of Directors and officials of member teams are covered against personal liability claims. Coverage shall be obtained from the California Youth Soccer Association or privately obtained liability insurance for performing acts and duties directly related to the work of PUSC.
ARTICLE 11 – DISSOLUTION
Should PUSC be dissolved, all assets remaining after payment of all debts shall be distributed as directed by the Executive Committee to a nonprofit fund, foundation, or corporation, which is organized and operated exclusively for the purpose of the development of youth soccer.
ARTICLE 12 – RULES OF ORDER
Robert’s Rules of Order shall be deemed as adopted at all meetings of PUSC, unless otherwise agreed to by the participants, insofar as such rules are not inconsistent with or in conflict with the Constitution, By-Laws, General Procedures, and of PUSC or of any organization with which PUSC is affiliated.